Now, when I had my iPad as my primary tablet, I used Flipboard ALL the time. It was amazing and one of the premiere products out there that supported subscribing to various topics as well as twitter accounts. That was one of the major reasons why I bought the iPad funnily enough. It looked so damn cool going through my Facebook and Twitter listings like a magazine.
Come forward to the Asus Transformer, there was no Flipboard, and I almost panicked when I found there would be no android version of this application.
The major difference between Feedly and Flipboard is that Feedly is a RSS Reader that integrates seamlessly with your Google Reader subscriptions. Flipboard on the other hand does funky stuff with your twitter and Facebook feeds.
Anyway, enough about Flipboard.. all about Feedly from here.
Feedly is first and foremost a news aggregator based on RSS feeds. Its optimised for Honeycomb and while it comes pre-configured with lots of fantastic content, its even better when personalised with Google Reader integration. Presenting your RSS feeds in a clean magazine like format, Feedly looks and behaves beautifully. Feedly comes with customised layouts for different types of devices (including mobile, tablet and web) and looks great in landscape more on my Transformer.
The developers have taken the user experience seriously and designed the interface to be intuitive and familiar. The panels transition to and from the background seamlessly with very little lag, and the rendering engine that sets up and displays the content is almost on par with Flipboard.
Integration with products such as Instapaper and Read It Later is excellent as well as the ability to discover and add additional feeds directly from within the application.
While Feedly is available on both Chrome and Firefox, I’ve never really used the PC equivalent. Frankly, it was easier to subscribe to the RSS feeds I needed via Outlook than to go through Feedly. However, on the tablet, this application has made reading the RSS feeds a new experience and one that comes with my highest recommendations.
Combined with the fact that its free from the Android and Amazon market, its one of those applications that can only get better with time.
Bring on Twitter and Facebook integration, and I’m happy to leave the iPad to the wife!
You can get Feedly for Android here:
A while ago, I looked at a screen capture tool that I used for quite some time called Cropper. I’ve recently been introduced to an alternative that has replaced all my screen capture requirements and is now my primary tool for capturing screenshots and screen casts.
Having been around for a few years, TechSmith has improved Jing’s capabilities as a viable screen capture application and has resulted in a user-friendly and robust application.
This is one of the few applications where I do not feel the need to write extensively about the product due to its excellent website. I would advise my readers to go there for more information as it is quite comprehensive in explaining how to use Jing.
The only thing I would suggest here is that Jing by default has a set of buttons so when you have finished capturing a screen, it can “save to disk”, “capture to clipboard” or “upload to screencast.com”. I personally do not like the “upload to screencast.com” button as its too easy to hit and I’m frequently capturing screens that are commercially sensitive…
In order to get around this, Jing offers a means to configure your buttons. When you have captured a screen, you will be taken to an editing window:
Click on the rightmost button (spanner) to configure your buttons and remove the “Upload to screencast.com” button”. This way, the only actions you can do is to either Save it or Copy to Clipboard.
Jing comes in both a free version and a “pro” version. For everyday use, the free version is perfect. It sits unobtrusively on the top of your screen ready to be clicked on whenever you need a new capture.
There seems to be a dedicated and fun bunch of people behind Jing and it shows on their blog which has some excellent tips on getting the best out of their software.
I know there are quite a few screen capture applications out there, but I’ve found Jing to have met my needs perfectly at the moment. They would make the product even better to allow for round frames instead of just rectangular ones but I’m not one to complain when its free and does pretty much everything I want :)
Relevant Links
- Jing Home Page
- Getting Started with Jing Help Site
- Jing Blog (worth a read :) )
While ITunes as an application makes it easy to move music from your computer to your iPod or iPhone, Apple has made it intentionally difficult to move the other way back.
There are many reasons why you may wish to copy the contents of your iPhone across to your PC. I recently installed Windows 7 on my main machine and am now facing the possibility of having my music collection wiped and restarting from fresh. This is a daunting task as I always keep my music library as tidy as possible so that I can locate and play my music quickly and easily.
Thankfully, there are many third party products out there that can back up your music collection straight from your iPod/iPhone to your PC. I ended up using SharePod because it was simple to use, uncomplicated and best of all FREE.
In order to back up all or selected songs, follow the steps below:
Step 1
Download the application from here: http://www.getsharepod.com/download/
Click on Download and save the application into a folder on your machine. Extract the contents into a folder.
Step 2
Plug in your iPhone via USB and double click on SharePod.exe to start the application.
Note: If you do not have your IPhone connected to the machine when you start SharePod, you will get a dialog box as below:
In this case, hit OK to exit the application, plug your IPhone in and restart the application.
Step 3
When the application starts, it will scan your IPhone and display all the songs on it.
Step 4
Select the songs you want to back up (Select all songs if you want to back up all the songs) and click on Copy to PC on the main toolbar. You will get a dialog box as below:
If you want to import the music automatically into ITunes as well, then ensure the “Import my music to ITunes” is checked. However, if you do that, ENSURE ITUNES IS NOT RUNNING.
The dialog box is divided into two sections. The top section has a browse location as to where the tracks will be saved. The bottom section has 4 presets as to how SharePod will name the track files. The last option on the bottom right is if you are not happy with the presets and want to do some custom naming.
Step 5
Once you are happy with your selection, hit OK and the copy will begin immediately.
Once all the tracks have completed copying, you can find them on your machine. The copy process can take a while if you have selected a lot of songs. For the example below, I selected only a few to show the process.
If you have selected to import the songs into your ITunes, you can also find them there too:
That’s pretty much how to copy individual songs onto your PC. If you select Backup iPod, it will back up all your songs as well as your Playlists to your PC and/or ITunes.
SharePod has an excellent site that details more instructions on getting the best out of the application as well as a comprehensive help and forum section. You can do a lot more with this application including exporting photos and copying tracks back into the IPod. However, my needs were just to move my ITunes library from my Vista machine to my new Windows 7 machine and for this task, it was excellent!
I would recommend this product to anyone who needs a simple copying application that is free to use. It hasn’t got the frills of some of the commercial applications out there, but serves its purpose well.
In addition to the application itself, SharePod also has a .Net library that is available to all developers who wishes to use it as a wrapper to create their own applications. I’ve already downloaded SharePodLib and am looking forward to seeing what I can do with it!
]]>Even worse when you have a single account that subscribes to work as well as personal interests. Many people have resorted to creating multiple twitter accounts to manage their subscriptions. This is a good alternative, but then it can get painful sending a tweet across more than one account.
While I started with two accounts (one for personal and one for newbtech), I’m now favoring separating my @newbtech account further into areas of interest (such as Photoshop, Linux, collaboration, storage, etc). This way, each account can have its own followers (and follows). I needed an application that can support easy reading of these accounts as well as the ability to send a tweet out across multiple accounts…
My requirements are for a web based client rather than a downloaded/installed one simply because I tend to use these across multiple machines/operating systems…
1. HootSuite
HootSuite is a web based application, that can allow you:
- Send tweets to multiple accounts at once.
- Schedule the sending of tweets so that they get sent at a later date
- Check multiple accounts at once
- Provides click stats (if you are using the ow.ly shortening service) to track how many people clicked on your provided URL’s.
Additionally, it provides a powerful multiple editor functionality. This allows you to specify another user to add tweets to your twitter account. Handy for corporate twitter accounts which may have more than one person entering in tweets.
In order to use HootSuite, you must first go to their website and register. This will be the user that will access all your twitter accounts. Once registered, you can add as many twitter accounts as you want.
HootSuite does provide for a nice and friendly wizard when going through the registration process if you need to add accounts during registration. Adding additional accounts afterwards is a simple process started by clicking “Add Twitter Profile” button on the top left of the screen.
The user interface is simple yet powerful and HootSuite has a comprehensive FAQ section to lead you through its common functions. You can quickly jump between profiles and send tweets to multiple accounts.
Lastly, it even has a “Hootlet” that sits on your browser bar and allows you to quickly tweet a site that you may wish to share with others.
2. Splitweet
Splitweet is similar to HootSuite where its a web based interface to allow you to manage multiple twitter accounts at once. Again, similarly, you need to register at the Splitweet site to manage all your accounts.
It has a simpler interface than HootSuite with less functionality but it can allow you to tweet to multiple accounts, filter accounts as required and has a section on the home page to follow “brands” (search items).
Using color tags to visually separate the tweets, it allows you to hide or add accounts so that you can quickly go through your accounts and quickly scan your relevant subject areas.
Designed and managed by three developers, its an excellent alternative for people who like a quick tool to check all their accounts at once. Splitweet is fast and simple to use. It is very casual friendly and provides a user interface that is intuitive and easy to learn.
In closing..
Separating your twitter account into several smaller ones is a good idea when you are following a broad range of subjects. This also gives your “followers” an option to follow only the areas they would be interested in and not having to subscribe to all your comments.
Using these applications, you can manage your tweets via a web interface instead of downloading and installing an application. There are other applications out there that will do the same things, but these are currently my applications of choice for web-based twittering.
Relevant Links:
- HootSuite Home Page: http://www.hootsuite.com
- Splitweet Home Page: http://www.splitweet.com
- Newbtech’s Twitter Page: http://www.twitter.com/newbtech
This post has now been superceded with an updated one. Please go below to see the new post:
Updated Article – Setting up Live SkyDrive with Gladinet 2.1
Recently I talked about Windows Live SkyDrive, a facility that allows you up to 25gigs of storage space for free. The storage space is available anywhere and while its an excellent facility, it can get cumbersome dealing with uploading files and working through the web based interface.
Ideally, you want to have a folder structure set up on your computer so that you can just navigate through your SkyDrive just like you do any of your other hard drives. Gladinet is a cloud based service that does just that. It brings online applications and storage to your local machine. Read below for more information on it.
Gladinet is a fully featured service that allows for (amongst others):
- Drive “mounting” (act of setting up an online storage like SkyDrive or Picasa or Google Docs as local hard drives)
- A Cloud based desktop that enables users to use online applications to work on local files.
- Task schedulers to cater for scheduled transfers of data (eg as backup)
- Smart file transfers that allows for encryption, compression and reliability.
- It allows you to upload images without resizing!! (If you use the web interface to upload images, they get resized automatically – this way it treats image files as data, so SkyDrive doesn’t resize or constrain the image in any way).
What we will do today is use Gladinet to “mount” our SkyDrive so that it is available on My Computer.
Prerequisites
you have an existing SkyDrive account. Easy enough to do if you follow my earlier guide: Microsoft SkyDrive – 25 gigs of space for free!
Step 1
The first step would be to download Gladinet onto your machine and install it. There are two versions available on the website (http://www.gladinet.com): a Free Starter one and a Professional Edition. The Professional Edition is on a limited introductory offer, but as it costs money, I will use the free version You can download either of them on the following page: Gladinet Editions Download Page. There is a version for both 32bit and 64bit operating systems (sadly no Linux).
Step 2
Once downloaded, complete the installation process. Select all the defaults (you may wish to change the install location, but apart from that, all else should be as normal).
When you launch the application for the first time, you’ll have an initial “Run Once Initial Settings” for the Cloud desktop.
Here, choose a drive letter that you want to assign to Gladinet and hit OK. In my case I chose “R” as my drive. Leave everything else as is and hit OK.
Important!
If you are running a server operating system (or one which has IIS running), you may get a message that states that Port 80 is being used already. It will ask to install a virtual adapter. Click Yes.
At this point, the Gladinet Virtual Driver will be installed.
If you continue to have an issue installing the virtual adapter, there is a troubleshooting guide in the install folder\WosHome called “GladinetTroubleShoot.pdf”. It may help resolve issues around Gladinet behaving with applications that also use Port 80 (such as Skype or IIS).
In my case, I changed my unassigned port on my local web server to port 81 and it worked fine. There are ways to preserve port 80 and have Gladinet coexist with your web server. Its detailed in the Troubleshooting guide.
Step 3
Assuming you have any possible conflict resolved, Gladinet will start. You can tell from a taskbar mini icon it will place on your start bar and it should show you an initial menu screen.
Click on “Mount Disk Storage or Web Storage As Virtual Directory”
Step 4
This will open up the Virtual Directory Manager.
As we’re adding SkyDrive, select “Windows Live SkyDrive” as the Service Provider.
The dialog box will change slightly to collect your SkyDrive credentials:
At this point you can create a “safe card” (refer to Gladinet for details) or just type in your SkyDrive credentials and click on Add.
Your username is your Windows Live Id (usually same as your MSN Messenger or Hotmail Id)
It will take a while to create the virtual directory and progress will be shown at the bottom of the screen. You may get a “Loading Online Storage Plugin” agreement dialog box. Hit Yes to this.
Step 5
Once its finished, a new Windows Explorer window will open up and show you the contents of your SkyDrive!
At this point you can navigate through the folders just like any other folder on your computer. If you happen to close your Windows Explorer, opening up My Computer later will show you the drive under Network Location (Vista) or Network Drives (Windows 2003).
You can also open up your drives by right clicking the Gladinet mini icon and selecting your drive
Via the same method, I managed to add Google Picasa as well as Google Docs to Gladinet as well.
When you drag a file into your SkyDrive, (if you chose the professional edition), you will be asked if you want to upload immediately or schedule it for later. Additionally, right-clicking on an “office” type document will display and option to read it in an appropriate viewer.
Conclusions
As a simple drag and drop access to your online storage, it does what’s asked of it. It gave me a network drive that allowed me to access my online data stores and i can easily upload and download documents to and from my drives.
Currently, its one of the best ways to really make use of SkyDrive without having to go through a web explorer.
You can continue to explore Gladinet on your own by right clicking its mini-icon and checking out the various options.
You may also wish to read our guide on other storage and collaboration solutions. Click the following post to have a look (opens in a new window):
11 Free Services for Online Storage, Sharing and Collaboration
Relevant Links
- Introduction to Live SkyDrive – how to log on and use SkyDrive
- Gladinet Home Page
- Gladinet Blog
- Gladinet Edition Comparisons – between Starter, Professional and Premium editions.
A typical user rarely re-installs Windows on his/her machine regularly, and over time, the desktop becomes cluttered with shortcuts to installed applications, documents that one needs saved quickly and within reach and quick downloads and extracts. I used to be one of these people though over the years, I’ve taught myself to become better at managing the number of desktop icons I have. Nowadays, I rarely save many documents on my desktop simply because that saves it to my c: drive which is the first thing to go if I have to do a reformat/reinstall. And I don’t really want to lose those documents if I forget to back them up (which unfortunately I have done in the past).
While Windows offers many ways to put quick links to your documents, such as the quick launch bar beside your Start button or the pinned Start menu items, etc, the desktop is usually the most convenient place to put important shortcuts (application or documents/folders).
Today I’ll look into two of these applications, Stardock Fences and BumpTop…
Stardock Fences
Stardock Fences is not a revolutionary new way of organizing your desktop (a la Bumptop). Rather, it provides a variety of dock-like structures called containers that enable you to quickly organize and layout your shortcuts and icons on your desktop to keep it as tidy and accessible as possible.
Made by the same folks who made ObjectDock, its a free (for personal) product that can help a lot of folks at home. Creating the containers is quite simple and you can move your documents between containers (or out of them) using simple drag and drop. New containers can be created quickly and named for convenience. These containers can also be resized and provides scrolling if there are many items in the container.
Fences is not a desktop replacement. Rather its an add-on that compliments your desktop and user experience.
Fences requires Microsoft .Net version 2.0 to run and can be downloaded from here:
The version that is currently available for download is a beta one and will expire around August 2009. There is a Pro version scheduled to come out in the future. Stardock’s site generally is an easy to read and has a comprehensive sections on its features and an active forums section (though I must admit, i didn’t see a section specifically for Fences).
In addition to Fences, Stardock has many other applications centered around the area of desktop organization, look & feel and completely changing your user experience. They do have an integrated version which has most of their applications packaged into one called Object Desktop, that is a commercial application, so you need to pay for it. But by all means, please do go check out some of Stardocks offerings. The eye candy certainly did catch my eye :)
BumpTop
BumpTop, takes things a lot further than Fences whereby it tries to simulate a real desk environment complete with walls to pin up items, ability to group items (called “piles”), shuffle through these and integration into social network sites such as Twitter and Facebook.
It is touch screen friendly and allows dynamic icon resizing for important files as well as thumbnail previews.
It try’s to revolutionize the way we use our desktops by making it simpler and quicker to get things done. BumpTop makes use of grouping and gestures all in a “3D” environment that looks pleasing to the eye.
BumpTop is using similar technology to what we have seen in Microsoft Surface but I have a feeling that these types of desktops will become more popular once touch screen technology replaces the keyboard and mouse as the primary means of user input. Additionally, unlike the desk in the video below, my real desk is like my computer desktop, minimalistic and clear of objects as possible. For someone like me, it will take quite a bit of re-learning to get into the habits of “throwing” icons everywhere :)
BumpTop does a free and pro version but the free version has some essential features missing. You can download BumpTop from here:
Below is a video of BumpTop in action.
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Admit it.. practically everyone is on either MSN, Yahoo, or the million other IM clients out there. Every IM demands that you install their full clients to make best use of their capabilities. Having to juggle all these applications can become painful quickly especially if you have many contacts spread over these applications.
There are also clients out there that try and integrate different clients into one package (a la Pidgin and Trillian). Meebo is another one of them integrated instant messenger applications, but its main feature is its web based and so you don’t need to install yet another application just to make use of its features.
Meebo offers the following features on its website:
- As an IM Client, it allows the user to connect to MSN, Yahoo!, MySpace, AIM, Facebook, Gtalk, ICQ, Jabber, Flixster and more. That’s a whole lot of clients :)
- It provides a “meeting room” type functionality a la chat rooms
- It enables integrated live communications on any websites that incorporate Meebo Rooms and IM.
- It’s web based, so no application downloads or installation is required.
- It does offer notification services to allow messages to pop up without going through a browser as well as mobile chatting facilities.
To start, you need (yes, you guessed it) an account on Meebo.
Step 1 – Open up your favourite web browser and navigate to http://www.meebo.com. The left box will ask you for your Meebo user name and password. As this is your first time, there is a link called “Sign up now!” that you need to click. When clicked it opens up a small window that you can fill in to complete your user registration.
On the third screen of the registration wizard, you’ll be offered an opportunity to enter your MSN, Yahoo!, AIM or GTalk account details. You can skip this step as we will add our accounts in a later step. So Click on SKIP and Meebo will now continue and create your user account for you.
Step 2 – Once you have logged in, you’ll see the following screen. This is the main dashboard of Meebo. You can see your username, status and profile picture on the left. On the right is your current buddy list and at the bottom is some advertising.
Lets sign onto some accounts now. So click on “+Sign onto more accounts…” link button.
Step 3 – A small window will pop up with some basic questions. See the screenshot on the left. Basically, choose which IM network you want to connect to and enter the login credentials for that IM network. Note: This is different from your Meebo account details.
Signing onto some of the IM networks may require more than one step (eg Facebook has about 3 or 4 in its wizard).
Step 4 – Once you have added the service, it will appear in your dashboard.
If you have chosen to untick the “Connect at startup” option, you’ll have to manually sign on to the services. You do this by clicking on your name against the chosen IM network and it should expand down one line with a “Sign on” link. Click on this link to actually log on. This way you can selectively log onto just the services you want.
It can take a bit of getting used to the web based Dashboard, so I would suggest trying with a couple of your IM networks first and once you get used to it, then continue to add more.
The Buddy List is in integrated one, so you get to see all your contacts from all your signed on IM networks in one place. From this point on, chatting with someone is as simple as double clicking their name to open a chat window and chatting as usual.
There are many things you can do with Meebo, and I’ve merely scratched the surface to get you started. You have the usual webcam, group chat and online game functionality similar to what’s provided on the individual clients.
Additionally, you can click on the Meebo Rooms link on the top of the screen to create a group chat or join an existing one. Though I must admit, the content in some of these rooms can get quite immature :)
In conclusion, Meebo is a well rounded integrated product that allows you to access your IM networks without having to install IM Clients. This is particularly good where you may not be allowed to install the various IM applications. Meebo also offers notification services that you can install on your desktop to allow you to use its functionalities outside of the browser. It even has a service called repeater to allow for Meebo use where IM access may be restricted.
The website has excellent descriptions of its various services, so I suggest you go to the Meebo website and explore the various products. One of the more fascinating pages I went to while exploring their blog was their “map” page. It showed all the IM conversations happening in the last 15 minutes. Always good to pop onto that page at various times of the day to see where the hotspots are :)
Having been around since 2005, Meebo has matured to a range of products and services and can be safely used without significant risk to user security.
Vixy.net has been around for a number of years now and has been an excellent way to download youtube videos for offline viewing (or for viewing on portable devices such as your iPods).
It has a simple user interface and in a few simple steps, the user can grab a video, convert it to a number of formats and download onto their computer.
It supports conversions to the following formats:
- AVI (Divx)
- MOV
- MP4 (for iPods and Sony PSP’s)
- 3GP (for Mobiles)
To use it, firstly you need to get the URL of your video. This is simply the web address that you see in your address bar when viewing the video on youtube. As an example, I’m using http://www.youtube.com/watch?v=4pXfHLUlZf4 as my video to download. Easiest way to do this is to go to youtube, to your video and select the address bar and copy it to your clipboard.
Step 1 – Open up your favourite web browser and go to http://www.vixy.net. Paste your copied URL into the URL box, and select which format you want vixy to convert the video to.
Step 2 – Hit Start when you are ready. At this point, vixy will connect to youtube and start doing the conversion on their servers. There is a progress bar that shows how far along they are as well as expected size.
Step 3 - When finished, the application should show you a file save dialog box. This is where you’ll actually be downloading the converted video to your computer. If a dialog box doesn’t show, there is a link in the resulting window that you can click to download the video.
Converting and downloading can take some time with longer videos. And I’ve found the vixy servers to be a little on the slow side.
Once the video is downloaded onto your computer, you can then view it in your favourite media player or transfer to your mobile/iPod devices for viewing on the move.
I find vixy.net to be extremely easy to use and excellent for downloading shorter videos (ie, less than 10 minutes viewing). However its not perfect. There are occasions where the video comes through but the audio doesn’t or vice versa as well as conversions failing due to load on their servers. You just may have to try again or at worst, look for a similar video. I’m not too sure on HD videos though. Someone may need to try them out and see if both audio and video comes through.
There is also now a desktop version of this application. However, it is still in Beta and while its free (currently), the application does feature advertisements. I did not install the application on my machine for this review.
Vixy.net is one of many online transcoders out there (Orbit, Ares Tube as examples) and its being continuously improved so expect the developers to put in some increased stability and performance across the board.
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Welcome to Part II of my Zoho articles. (Part I here). This drills down further into one of the Zoho applications (namely Zoho Mail) and gives you some guidance around setting up Zoho Mail as your primary mail application.
Zoho Mail by default gives you a @zoho email address (yes, yet another email address), which I’m not too keen on as i have many already. Instead I wanted to add my Newbtech and Gmail mail accounts so that i can access them via Zoho Mail.
Most broadband providers have an online offering in terms of allowing you to access and create mail from the web without having to use large windows/linux based clients such as Microsoft Outlook. However, if you’re anything like me, you may most likely have quite a few of these accounts and Zoho mail allows the user to maintain all these accounts within one application.
Zoho Mail is a fully featured mail application with facilities to attach documents from your local drive through to Google Docs. It supports folders, labels and other functionality commonly found in Microsoft Outlook for instance.
It’s interface is familiar and clean and makes checking your mail from multiple accounts a cinch. It has a good Address book functionality though I couldn’t see an “Import Contacts” function anywhere.
Step 1 – start by logging onto Zoho (http://www.zoho.com) and clicking on Zoho Mail. (Alternatively, you can always go to http://mail.zoho.com). Zoho Mail interface should be familiar to anyone who’s use email applications before (similar to Outlook or Outlook Express).
Your folders, labels and views are listed on the left toolbar, with additional navigation on the top of the screen. The bulk of the screen shows you a list of your emails with a preview pane at the bottom.
Step 2 – Click on the Settings link on the top navigation bar. In the resulting window, click on Mail Accounts on the top. This will take you to the list of mail accounts you have registered with Zoho Mail. Initially, this will be your @zoho.com email address.
What we want to do here is to add a new POP3 email account. POP3 is your basic standard email account settings. Most people registered with any broadband provider has a pop3 email address.
For now, we want to add our Gmail account to Zoho so that we have a central place to check our mail. Click on “Add Mail Account” on the top.
Step 3 – In the form that appears, enter the fields in as per the screenshot. If you are trying to add an email address other than Gmail, you will need to get the POP3 settings from your provider. They will normally have that on their website somewhere, so do a search for it.
Hit Save when you finished entering the form in.
If you have entered everything successfully, the list of your email accounts will show up under Mail Accounts:
To see the contents of that email account, above the Folders on the left side of the screen, your username should now be a drop down. Click on the drop down and you should see your other account there. Click it to go to that accounts Inbox. If you have many emails on that account, it might take a while for Zoho to fetch all the mail.
Step 4 – Repeat the same for any other POP3 email account you may have.
The default server settings when adding a new email account is to leave the mail on the original server. This is excellent as you may have multiple clients (as I do) and want the mail to be available on all the clients. However, if you do wish to change this, you can do so by clicking on the “Personalize” tab and going to the Server Settings page. This is also where you can set up your signature and folder structures for that email account.
On the Mail Accounts page, you can select any of your email accounts and make it the Default or edit them further if you wish.
In order to send an email using any of your accounts, ensure that you have selected that user first and then click on Compose to create and send a new email. You can switch the “Sending user” easily by adding your other email addresses in “My Preferences”. If you add additional addresses here, you can switch the email address you want to send as when composing new emails.
One last thing to note: Microsoft Outlook has something called Rules which are events that trigger something. For example, if a new mail arrives and meets a certain criteria (eg, subject contains “Comment”), then you can flag or move that email. Google Mail has similar functionality called Filters. Zoho Mail has the same functionality and you can get to it once again from the Personalize tab.
Thats pretty much it. The application is quite self explanatory otherwise and if you have used any email clients in the past, you should be comfortable using Zoho Mail.
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For many years, the only way to work with a full suite of productivity tools was to purchase/download and install Microsoft Office or Open Office onto your machines. Documents were created and stored locally and shared via Email or Shared folders, etc.
With the Internet fast becoming the medium of choice for storage and collaboration, there has been many products being developed and trying to take a share of this market. I’ve recently test driven applications such as GBridge for desktop sharing and collaboration and Adobe Buzzword for document authoring and collaboration. These are specialized in doing one thing well. And they do.
Meet Zoho. Zoho is a full suite of applications built to cater for all your productivity needs. It comes with a wide range of applications designed specifically with flexibility and full functionality in mind.
Many of us are currently using Microsoft Office or Open Office as our main suite of office applications. These cater for most of our everyday needs. However, for those of us on the move or just wanting an online option, Zoho presents an extremely viable alternative.
Main Features
- Free for personal users
- Wide range of applications
- Reduces costs by doing things online instead of purchasing software
- Secure storage and back ups
- There is a mobile (iPhone) version available for some of the applications
- Supports multiple languages
- Supports Sharing and collaboration.
Zoho is built to be relatively compatible with your current office suite and are targeting to become a viable replacement option to these suites.
Step 1
Open up your web browser and navigate to http://www.zoho.com. In order to use Zoho, you’ll need to sign in via a simple registration. You also have the option to sign in using your Gmail or Yahoo email account. As most of my applications go via gmail, I thought I may as well continue using that option.
Step 2
Once logged in, you can either go directly to an application by clicking the relevant "Try Now" link. Or alternatively in the top box, you have a link to go to personal.zoho.com that takes you to your dashboard. If you use the dashboard feature, you can switch applications using a menu on the left bar. Otherwise, there is a drop down menu on the top that allows the switching.
One thing to note, the first column of applications are all free to use for individual use. The second column (called Business Apps) do have some restrictions on them (listed in light gray next to the application name). To use them fully, you’ll need to upgrade. Suffice to say, most of us newbs will limit ourselves to the left column only :)
Secondly, by default Zoho will create you a mail account (yes, yet another one!) called username@zoho.com but you can add your existing email addresses there as well.
Lastly, be aware that when you first go to Zoho using Google Chrome, you do get a warning message that it works best in Internet Explorer and Firefox. However, they do allow you to close this warning and continue in Chrome. I’m currently doing all my work in Zoho via Chrome and it hasn’t misbehaved at all.
With so many applications available, the most commonly used ones will be Mail, Writer, Sheet and Show. I will go into more detail with some of the applications and do a compare against Microsoft Office and Open Office in later articles. Until then feel free to play around with these.
If there is any particular application that you need me to drill down into, leave me a comment and I’ll focus on that! Until then, I’ll work through some of the lesser known applications in the new few posts.
Read Part II here – Adding a new email account to your Zoho Mail
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